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The Legacy Collective Terms & Conditions

Cancellation Policy
Code of Conduct
Parent Volunteer Requirements

Cancellation & Refund Policy

By purchasing a membership and/or registering for any classes or events of Heritage Homeschoolers’ The Gathering you indicate that you accept and agree to the following terms and conditions. 
Memberships
  • Memberships that are canceled prior to the start of the membership term or quarter are subject to a full refund. 

 

  • No refunds will be given for any memberships after the term has begun.

 

  • No refund will be given for Single Community Day Drop-Ins that classes were registered for by your family that did not attend.

 

Classes

The following cancelation policies apply to Clubhouse Day classes.

 
Classes Canceled by an Individual:
  • Classes that are canceled within the general registration period can be canceled for a full refund. 

  • Partial refunds, in the form of a credit, of the following dollar amount can be given when a request to cancel class registration has been submitted during the late registration period. 

    • 3rd-Party vendor classes: Credit of the original cost minus a $20 cancellation fee

    • Parent/student-led classes: Credit of the original cost minus a $5 cancellation fee

  • No refunds will be given for any class registration fees after both general or late registration periods have closed.

Request to Cancel a Class:

Formal request to cancel a class must be made by completing and submitting this Request To Cancel A Class 

Classes Canceled by The Gathering:
  • Classes that are canceled due to conflicts at The Gathering or conflicts with our instructors, we will offer a partial and/or full credit of the class cost. 

  • Partial credit varies based on the cost of the class and number of class sessions canceled.  

 

*Class credits may be used anytime within the current Gathering school year in which it was issued.

Class Drop Policy
  • Any student that does not attend their registered Clubhouse class after two weeks will be automatically dropped from the class without a refund.

 
Class Make-Up Policy
  • Due to the nature of our schedule we do not offer make-ups

  • For outdoor classes, in the event of inclement weather that begins while a class is in session, class will be moved indoors. As the weather is out of our control, we cannot offer credits for classes that are moved indoors.
     

Parents' Nigh Out (PNO)
  • Due to our 3rd party staffing contract, we can not offer refunds if you cancel your Parents' Night Out reservations.

  • A full refund will be given if The Gathering cancels any PNO event due to low registration numbers.

  • You may request to transfer your paid reservation to a future PNO day IF your request is made before the registration cutoff date.

  • Any request to cancel your PNO reservation after the registration deadline will result in lost full reservation fee without the option to advance your reservation to a future PNO day.  

 
Community Day Lunches
  • There will be no refunds given for lunches canceled after registration cutoff date. 

Code of Conduct 

Many families choose to homeschool their children for a variety of reasons. However, Heritage Homeschoolers strive to create a wholesome and safe environment conducive for creativity, learning and fun for their families.   

 

We hold all programming in a house of worship. Despite your personal religious beliefs, everyone on campus is expected to speak and behave in a manner that shows respect to the facility. 

 

All participants are expected to:
  • Be kind & respectful to others

  • Clean up after themselves and maintain the integrity of the campus

  • Refrain from use of obscene language, gestures, name calling and/or insults 

  • Refrain from behavior that can result in harming yourself or others

  • Refrain from behavior that will result in property damage

  • Respect others personal space and property

  • Clean up after themselves to maintain the integrity of the facility.

 

Students are also expected to:
  • Attend all registered classes while on campus

  • Discontinue use of cell phones and other electronic devices are during class, unless required for class’s coursework.

  • Use stairs only, the elevators are reserved for parents with strollers, participants with mobility challenges and for freight use.

 

Parents are expected to:
  • Be present onsite and/or in the building the entire time their child(ren) are participating in activities, or have a responsible caregiver present. 

  • Parents are responsible for actively watching their children during lunchtime and recess.

 
Student Disciplinary Protocol 

We operate on the following “Three Strikes” disciplinary action plan. 

Strike One
  • Teacher/Adult in charge will talk with the student about his/her misbehavior, the parent will be notified. 

Strike Two
  • Teacher/Adult in charge will talk with the student about his/her misbehavior, and the student will be required to sit with the parent for the remainder of the class and/or day.  

Strike Three
  • Teacher/Adult in charge and The Gathering leadership will meet with the parent and student regarding the misbehavior at which time a disciplinary decision will be determined.  

 

Immediate dismissal from The Gathering without refund will be administered for the following offenses:
  • Any verbal harassment and/or attacks

  • Physical assault

  • Vandalism of any kind

  • Bullying, threats and/or intimidation towards others 

  • Unsafe conduct regarding a younger children

  • Inappropriate touch

  • Theft

  • Being in possession of weapons, illegal drugs, drug paraphernalia, tobacco products, vape pens, or alcoholic beverages 

 
Facility Policy

All Gathering participants are required to conduct themselves in a manner that respects and preserves the facility and campus. 

  • Costs associated with accidental or intentional property damages will become the financial obligation of the participant that caused the damage.

Parent Volunteer Requirements

The Gathering is truly a cooperative effort in that every family shares some level of responsibility to ensure its success. A high level of parent participation is expected. 

 

Families participating in The Gathering are required to fulfill ONE of the following two options for each registered quarter. 
 
  • Volunteer on-site, for a minimum of two (2) Gathering Days for each registered quarter
OR
  • Volunteer to actively participate on a minimum of one (1) Community Day Assembly planning committee each registered quarter. 

 

Only 1 adult per family needs to volunteer regardless of how many students they have enrolled.  Just a few of the roles may be performed by older, responsible high school students on behalf of their families.

 

Single-Drop In Community Day participants will be required to volunteer on the day that they attend The Gathering. 

All Community Day Membership holders are still required to volunteer either twice on site OR as a planning committee volunteer during each quarter.

Unfulfilled Volunteer Commitment

Failure to fulfill your mandatory volunteer commitment will result in your The Gathering website and registration access being revoked.

 

All families that do not fulfill their mandatory Volunteer Commitment for any quarters, will be charged a $50 volunteer violation fee in addition to their Gathering website and registration access being revoked.

 

To have your family's Gathering access reinstated, you must email, aimbriel@heritagehomeschoolers.org,  three (3) volunteer roles that you are committing to volunteer for during the upcoming quarter prior to registering for classes for that quarter.

Volunteer Roles & Duties

The following descriptions outline the duties and responsibilities of each volunteer role available.

 

Facility Monitor/Parent On Duty: 10:15 AM - 12 Noon OR 1:00 PM - 2:50 PM
  • Responsibilities include duties such as:

    • Monitor entrances and exits points, letting in authorized persons only

    • Monitoring the halls, bathrooms and classrooms

    • Monitoring, reminding, and enforcing students code of conduct

    • Ensuring that students and parents are remaining in designated areas while in the building

    • Ensuring that classrooms are clear during lunch and recess, and building is clear at the end of day

    • Follow Disciplinary Protocol for any student misbehavior

  • Only adults are eligible to perform this duty

 
Welcome Table: 9:50 AM - 11:00 PM
  • Responsibilities include duties such as:

    • Meet and greet families

    • Answer general questions

    • Meet & direct 3rd party vendors to classroom area

    • Distribute volunteer materials.

  • High School & mature Middle School age eligible to perform this duty.

Lunch Room Duty: 12:30 PM - 1:00 PM
  • Responsibilities include duties such as: 

    • Assist with setting up additional tables and chairs when needed
    • ​Wiping down tables & chairs

    • Monitoring, reminding, and enforcing students code of conduct

    • Vacuuming and/or sweeping lunchroom

    • Follow Disciplinary Protocol for any student misbehavior

  • High School & mature Middle School age eligible to perform this duty.

Recess Monitor: 12:20 PM - 1:00 PM
  • Responsibilities include duties such as: 

    • Getting out recess & putting away equipment
    • ​Walking students to & from playground and other designated recess areas

    • Follow Disciplinary Protocol for any student misbehavior

  • Only adults are eligible to perform this duty

Facility Cleaning: 2:00 PM - 2:40 PM
  • Responsibilities include duties such as:

    • Wiping down tables, chairs, and kitchen surfaces 
    • Picking up and sitting out trash

    • Vacuuming and/or sweeping classrooms, Youth Cafe or Youth Sanctuary as needed

    • Wiping down counters and restocking bathroom supplies

    • Follow Disciplinary Protocol for any student misbehavior

  • This includes all used areas such as classrooms, hallways, bathrooms, auditoriums, etc. 

  • High School & mature Middle School age eligible to perform this duty.

Community Service Leads: 1st Thursdays of the Month 1:05 PM - 2:00 PM
  • Responsibilities include duties such as:

    • Lead their group in a pre determined community service project. Community service projects are divided into the following groups,

      • Littles

      • Elementary

      • Middle School

      • High School

  • Only adults are eligible to perform this duty

Community Events Committee Volunteer: Offsite
  • Responsibilities include duties such as:

    • Helps plan and coordinate monthly Community Day assembly/events

    • Attend planning meetings (2-3 Zoom meetings with the possibility of 1 being an in-person meeting)

    • Fulfill duty assignments

    • Assist in carrying out a day of tasks

  • Only adults are eligible to perform this duty

Parent-Teachers & The Gathering Volunteer Team

Teacher Volunteers

Parent-Teachers that are leading a class are still required to volunteer for at least one additional volunteer duties during the quarter they are teaching. Each class will consist of a lead teacher and teacher aide. The following description outlines the tasks and responsibilities for each role. 

Lead Teacher: 
  • Approximate time commitment: Hours vary between 10:15 am – 2:50 pm 

  • Responsibilities include, but may not be limited to:  

    • Plan & prep all class activities and projects

    • Attend quarterly Teachers Collaborative meeting

    • Setting up supplies for class

    • Monitoring and assisting students during class activities

    • Tidying the room in preparation for next class

    • Follow Disciplinary Protocol for any student misbehavior

 

Teacher Aide: 
  • Approximate time commitment: Hours vary between 10:15 am – 2:50 pm 

  • Responsibilities include, but may not be limited to:  

    • Help lead teacher with prep for class projects and activities

    • Assisting lead teacher with class lesson and activities

    • Escorting younger students to parent during class

    • Monitoring and assisting students during class activities

    • Reminding students of and enforcing student’s code of conduct

    • Step in sub if the lead teacher is absent

    • Follow Disciplinary Protocol for any student misbehavior

The Gathering Volunteer Team Members

Parents that take a lead or support role on The Gathering Volunteer Team is only required to volunteer once per quarter if they are NOT teaching or performing on-site duties associated with their team volunteer role.

Discounts

The following discount will be available after a two-month or one quarter probationary period.

 

Clubhouse Teacher & Teacher’s Aide Benefits
  • Free enrollment for your child(ren) that are enrolled in the class they are the lead teacher or teacher’s aide. 

  • Discounted on membership for each teaching quarter 

  • 20% off of parent lead class registration for each teaching quarter 

  • End of Year Teachers Celebration 

 

Leadership/Support Team Benefits:
  • One (1) free parent-lead class enrollment for each child per quarter

  • Discounted membership for each quarter 

  • 25% off of parent lead class registration for each registered quarter 

  • End of Year Teachers Celebration

Health Policy

Volunteers, staff, parents, and/or students should NOT attend The Gathering with any of the following symptoms: 
  • Excessive coughing and/or runny nose

  • Diarrhea or vomiting

  • Fever ( a measured temperature of at least 100.4 degrees Fahrenheit or higher)

  • Head lice

  • Undiagnosed rash, sore, or other skin condition

  • Any other contagious disease or symptom, including but not limited to COVID-19 or Influenza

 

A child must be diarrhea, vomiting and fever-free for a full 24 hours before returning to The Gathering. 

Waiver Of Liability & Hold Harmless Agreement

For and in consideration of my participation in any Heritage Homeschoolers of Cobb County’s The Gathering program or activity I do hereby enter into the following covenant:

 

I do hereby agree not to sue The Gathering, Heritage Homeschoolers of Cobb County, the facility's volunteer staff, officers, directors, agents or assignees for any reason arising from my participation in such activity.

 

This covenant not to sue shall be binding upon myself, my heirs, the administrator or executor of my estate or upon any others acting on behalf of myself or my estate. It is expressly understood that this covenant not to sue is entered into for the purpose of avoiding litigation and is a prerequisite to my participation in such activities. This covenant to sue shall be a defense to any action or proceeding which I may bring, or which may be brought, instituted, or taken by my heirs, the executors or administrators of my estate, or any others on my behalf of my estate, against any of the parties listed in the first portion of this document. 

 

I expressly assume all risks and hazards associated with the activities and assume all responsibility, including but not limited to financial responsibility, for any injury, including death, that I may receive while in, or upon the premises where the activities are being conducted.

 

This covenant not to sue covers, but is not limited to acts of negligence, either by commission or omission, of any type, kind or nature whatsoever.

 

I hereby state that I am under no disability to contract and have read and understand this covenant not to sue and have entered into it voluntarily.

 

I am legally authorized to agree on behalf of my children and/or those under my guardianship to hold harmless the above-named parties in the event of accident or illness experienced by the undersigned and/or that child or those minor children in his or her charge, against the claims of any party in the occurrence of such an event. 

 

As a parent or guardian, I have also agreed to this terms and conditions agreement. I acknowledge that my family and I will be required to leave The Gathering if you do not comply with The Gathering’s Code of Conduct. I have explained the policies of The Gathering to my children, and to my children’s designated caregiver, who fully understand and agree to abide by these policies when they participate in The Gathering activities. 

Teacher
Extras Cancellation Policy
Volunteer Roles & Duties
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